Managing Remote Employees: The Biggest Challenges | Teami

Managing Remote Employees: The Biggest Challenges You'll Face — and How to Overcome Them

Facing challenges managing remote teams? This article unpacks the biggest obstacles and provides actionable solutions to master remote work.

The rapid shift to remote work poses immense challenges for managers accustomed to in-person leadership. With distributed teams becoming the new normal, adapting existing frameworks is mission-critical.

This sudden transition can leave employees feeling isolated and managers struggling to provide effective virtual oversight. The good news is that practical solutions exist to enable remote management success. 

This article unpacks the most common obstacles leaders face – from communication barriers to productivity concerns – and offers actionable strategies to master the remote work pivot. Drawing on data-backed research and real-world examples, these tips will equip any manager to foster trust, engagement, and alignment across distributed teams.

The New Reality of Hybrid Teams

The modern workplace is rapidly shifting toward a hybrid team model, with employees splitting time between remote work and coming into a physical office. 

While traditional, co-located teams used to be the norm, hybrid teams are becoming increasingly common and provide unique benefits and challenges for businesses.

Benefits of Hybrid Teams

Hybrid teams allow companies to tap into a global talent pool since hiring is no longer limited by geography. This results in access to the best talent regardless of location. Companies can also save on real estate costs with fewer employees in the office each day. 

Employees enjoy increased flexibility to work when and where they are most productive. Hybrid models have been shown to increase employee retention and satisfaction. 

Collaboration across global offices is also streamlined with remote communication tools. Ultimately, the flexibility of hybrid teams creates an opportunity for businesses to retain top talent.

Challenges of Transitioning to Hybrid Teams

Despite the advantages, transitioning to hybrid teams poses some difficulties. Leadership must overhaul workplace policies to accommodate remote employees. Onboarding and training programs need adaptation for remote learning. 

It can be tough to build rapport and trust between team members who don’t see each other daily. Some employees may feel less connected to company culture working remotely. Collaboration relies more heavily on digital tools rather than in-person meetings. 

Businesses must invest in technology and infrastructure to enable seamless communication. While hybrid teams offer enticing benefits, businesses must be ready to address these transitional challenges.

Lack of Face-to-Face Supervision

Managerial Concerns

With employees dispersed and unseen, managers can feel uneasy about overseeing productivity and attendance. Some old-school managers cling to the belief that physical presence equates to productivity, making it difficult for them to entrust remote staff. 

They may worry that without seeing employees in the office, workers will slack off, become distracted, or goof around. 

Micromanaging remote teams can easily backfire by breeding resentment and deteriorating trust. Managers accustomed to reading visual cues and body language may struggle to gauge employee engagement over video chat. 

Adapting leadership style to provide effective oversight from afar is critical when managing remote teams. Investing time to regularly connect one-on-one shows employees they are valued. 

Training on remote management best practices helps managers evolve their skills. ultimately, managers must embrace a new mindset of assessing productivity based on deliverables rather than physical presence.

Employee Struggles

Employees can also encounter hurdles when adapting to remote supervision. Lack of daily in-person contact may leave some employees feeling directionless, isolated, or out of sync with leadership. 

They may desire more facetime to feel invested in and seek mentorship opportunities that arise organically in office settings. Without a manager down the hall for quick questions, employees may feel frustrated by delays. Providing prompt remote support demonstrates investment in staff growth. 

Some personality types thrive on collaboration and energy from others, so remote work can seem alienating. Occasional off-site team gatherings help nurture relationships. Leadership should check in often to alleviate feelings of disconnect.

Investing in videoconferencing and digital whiteboards enables more immersive collaboration. While remote work affords enviable flexibility, employees still need personalized guidance.

Balancing Trust and Accountability

The sweet spot lies in striking the right balance between trusting employees to work independently while still holding them accountable. Micromanaging telecommuting staff breeds resentment, while taking a fully hands-off approach leads to lack of oversight. 

Setting clear expectations around deliverables and deadlines enables tracking progress without hyper-surveillance. Conducting regular one-on-one meetings provides a forum for elevating concerns early before they escalate. Using project management software also grants visibility into who is completing tasks. 

Leadership should empathize with remote work challenges, while still encouraging personal responsibility. When cultural values of trust and accountability align, remote teams thrive with minimal oversight required. Managers must be willing to evolve their approach and mindset around supervision to unlock the potential of remote teams.

Setting Clear Expectations

Role Clarity in Remote Work

Lack of visibility into remote employees' day-to-day work makes it easier for misunderstandings around duties to arise. For example, a manager may assume an employee is spending their time in a certain manner, while reality looks quite different. 

Without chatting beside the coffee pot or poking their head into offices, managers lose the context clues that come with physical proximity. Explicit conversations to align perceptions of responsibilities are crucial. Managers should define success metrics and expected outcomes for each role. 

Regular check-ins provide an opportunity for employees to ask clarifying questions to prevent veering off track. Leadership must take time to explain priorities and assignments in-depth to avoid misfires. With clear expectations set, productivity bottlenecks can be avoided.

Importance of Boundaries

Remote work intrinsically blurs the lines between professional and personal lives, since the office can be anywhere from the kitchen table to a beach resort. Employees need clearly defined work hours, availability expectations, and communication guidelines to maintain boundaries. 

Many distributed teams establish core hours when they can reliably connect live, while allowing flexibility outside those windows. Protocols detailing which medium to use for different scenarios prevents bombaring staff digitally 24/7. 

Leadership should set an example of respecting time off as sacred. While remote work allows enviable flexibility, employees still need separation to prevent burnout. Establishing mutual expectations upfront averts resentments from a workplace without boundaries encroaching into personal lives.

Addressing Productivity Concerns

Productivity is a common concern raised regarding remote employees. However, studies show telecommuters are often equally or more productive than their in-office counterparts when equipped with the right tools and guidance. 

It is critical to debunk prevailing myths around remote work productivity and take proactive steps to optimize and monitor output.

Myths vs. Reality

A stubborn myth persists that remote employees are prone to distractions from household responsibilities like chores and childcare, inevitably resulting in lower productivity than being in an office setting. 

However, research dispels this misconception, indicating remote staff tend to work longer hours, take shorter breaks, and multitask less. Telecommuters also emphasize how avoiding a draining commute enables them to start work energized. 

Managers must evolve past an antiquated mentality of judging productivity based on physical presence in favor of assessing output and deliverables. Demonstrating trust in employees' ability to manage their own time and workflows is key, while still establishing accountability for results.

Tools to Ensure Productivity

A variety of software tools enable optimizing and tracking productivity for remote teams without micromanaging. Project management systems like Asana provide visibility into workloads, blockers, and deadlines across employees to identify bottlenecks. 

Time tracking software like Teami allows remote teams to monitor employee work hours and productivity levels while still allowing flexibility in scheduling. Toggl serves as an automated stopwatch to capture time spent on tasks. 

While time worked does not equate directly to productivity, it can signal overload or workflow issues. Output metrics like tickets closed, leads generated, or projects shipped also help gauge productivity beyond clocked hours.

Addressing Perceived Low Productivity

If a remote employee's productivity appears lackluster, the first step is opening a dialogue to understand the underlying causes. Often expectations between managers and staff are misaligned, or workflows are inefficient and need realignment. Providing additional training and resources can also help underperformers excel. 

For some personality types, working solo off-site lowers motivation that was fueled by office energy. Occasional in-person team events or brainstorming sessions could provide the desired collaboration. 

Frequent check-ins identify productivity roadblocks early before frustration builds on both sides. Ultimately, perceptions of productivity trace back to establishing clarity around expectations, assignments, and success metrics from the start. 

An outdated mindset that physical presence equals greater productivity can be hard to shake, but output should speak for itself.

Overcoming Communication Barriers

Remote work intrinsically presents communication and collaboration obstacles that require intention and the right tools to overcome. Maintaining constant contact and replicating the informal interactions of physical offices helps unify distributed teams.

Importance of Regular Communication

Consistent, overcommunicated touchpoints are essential for distributed teams. Daily standup meetings enable alignment, weekly team meetings provide face time, and regular one-on-one check-ins prevent isolation. 

Skipping meetings breeds misalignment and disengagement over time. Defaulting to video conversations over chat or email yields higher quality interactions. Documentation, instant messaging, and collaboration software facilitate constant asynchronous communication. While excessive meetings waste time, remote teams thrive on regular connection.

Tools to Facilitate Communication

Digital tools remove friction in seamless remote communication, collaboration, and community building. Messaging apps like Slack enable persistent chat channels organized by topic, project, and workstream. Videoconferencing platforms like Zoom make meetings engaging. 

File sharing apps like Dropbox centralize asset access. Whiteboarding software allows interactive ideation. Team calendars provide visibility into schedules and availability. Project management systems like Asana or Trello align workflow coordination. 

Companies must invest in the latest enabling technologies and offer training to optimize adoption across the remote team.

Addressing Spontaneous Interactions

In traditional offices, spontaneous discussions in hallways, kitchens, and cafeterias spark creativity and connection. While remote teams lack this inherent serendipity, rituals and tools can replicate these interactions. 

Leaders can nurture watercooler camaraderie by hosting virtual coffee breaks, lunches, and happy hours. Video rooms left open for drop-in conversations recreate impromptu meetings. Remote employees should overshare availability on calendars and utilize instant messaging to ask quick questions. 

Shared playlists and remote team building activities promote bonding. With the right digital infrastructure and cultural practices in place, distributed teams can thrive with community and collaboration.

Ensuring Team Cohesiveness

For companies embracing hybrid work models, extra care must be taken to foster team spirit and unity between on-site and remote staff. Without intention, divisions can silo the workforce and breed misalignment. 

Managers should proactively identify potential pitfalls and take steps to enhance inclusion across locations.

Challenges of Managing Hybrid Teams

Hybrid settings inherently present difficulties in nurturing cohesion, as employees are dispersed across physical and digital spaces. Remote workers can feel excluded from the camaraderie and spontaneous collaboration of on-site peers congregating in hallways and breakrooms. 

Meanwhile, office-based staff gain more face time with leadership, which can breed perceptions of favoritism or two classes of employees. Scheduling meetings also becomes a balancing act to accommodate attendees both in conference rooms and on Zoom. 

Maintaining unified team spirit requires overcommunication, inclusion rituals, and conscientiousness from leadership.

Ensuring Fairness in Hybrid Teams

In hybrid teams, managers must make extra efforts to guarantee remote and on-site employees are treated equally. This means being vigilant about providing comparable opportunities for mentorship, career development, recognition, and team building. 

Since remote workers are less visible, there is risk of unintentional bias favoring on-site staff. Anonymous employee feedback surveys help surface any emerging concerns early before small issues balloon. 

Transparent communication around promotions and assignments also prevents perceptions of unfairness. Ultimately, continual dialogue centered on equality indicators ensures all employees feel valued and included regardless of where they work.

Addressing Biases in Hybrid Teams

Several inherent cognitive biases can quietly emerge when managing a hybrid workforce that require awareness and intention to address. Affinity bias occurs when managers subconsciously favor employees they have more face time with in person. 

Presenteeism bias causes leaders to perceive on-site staff as more productive or committed than remote workers. Providing education helps identify potential biases through increased self-awareness. Metrics and evaluation criteria based on output rather than proximity is key. 

Leaders should intentionally build rapport with remote team members to counter unrecognized biases that breed division. Small, consistent actions to reinforce the inclusion of remote workers defeat biases that lead to inequities.

Addressing Loneliness and Isolation

Remote work carries innate psychological challenges such as loneliness, isolation, depression, and burnout that must be proactively addressed. For long-term success of distributed teams, companies must take responsibility for employee mental health and make community building a priority.

Psychological Impacts of Remote Work

Studies consistently demonstrate remote employees report higher rates of loneliness, anxiety, depression, and burnout than on-site staff. The autonomy of telecommuting can inadvertently blur work-life balance and seep into personal hours without separation. 

Lack of organic social interaction and casual watercooler chat exacts a toll over time. Extroverted managers often underestimate the disengagement more introverted team members may feel in isolation. 

Fostering psychological safety allows vulnerable discussion around mental health struggles. Taking a preventative approach enables early support.

Strategies to Combat Loneliness

While no perfect antidote to isolation exists, intentional digital and in-person rituals nurture social connections and morale despite distance. Managers should promote remote employees maintaining constant communication around needs and encourage mental health days when burnout strikes. 

Providing stipends for proper home office setups reflects investment in comfort and wellbeing. Informal virtual team coffees, lunches or after hours mingling without any agenda build rapport and camaraderie. 

Off-topic messaging channels enable casual banter and relationship development. Companies offering access to remote counseling, meditation resources, or virtual wellness activities demonstrate prioritization of employee happiness as a key performance indicator, not just a nice-to-have. 

Thriving remote teams recognize community building requires ongoing creativity, empathy and commitment from leadership.

Technological Challenges and Solutions

Distributed teams inevitably encounter tech-related obstacles, from connectivity issues to collaboration difficulties. However, with intention and investment in proper infrastructure, companies can preemptively address remote work's common pain points. 

Prioritizing user-friendly tools designed specifically for remote teams alleviates friction.

Common Tech Issues in Remote Work

Unstable home internet connections and video conferencing lags frequently disrupt remote employees' workflows. Insufficient or outdated personal devices hinder productivity without robust computing power. 

Legacy systems not optimized for cloud access complicate remote collaboration for teams relying on shared files and databases. Data security risks heighten with company information accessed from home networks. 

Lack of technical skills or training on new tools slows adoption and utilization. Remote employees often report delayed IT support response times without having in-office proximity for troubleshooting.

Tools and Solutions for Tech Challenges

Providing stipends or full-fledged tech stacks for remote employees to outfit home offices with the newest laptops, monitors, webcams, and more alleviates equipment-related obstacles. 

Expanding corporate VPN access and implementing enhanced security protocols like multi-factor authentication protects sensitive company data. User-friendly digital whiteboarding apps facilitate brainstorming and virtual mind mapping. Intuitive team messaging apps like Slack enable persistent connectivity across time zones. 

Email and asynchronous communication channels allow flexibility when live meetings are difficult to schedule across time differences. Investing in software purpose-built for remote collaboration replaces clunky legacy systems. 

Proactive IT training preempts learning curves on new tools. Expanding support teams and rapid response ticketing systems prevent delays. With the right technologies and infrastructure in place, remote teams can sidestep common pitfalls.

The Role of Trust in Remote Management

Establishing a culture founded on trust is imperative for leading successful remote teams. Mutual trust between leadership and employees fuels engagement, accountability, and autonomy. Managers who struggle to relinquish control undermine performance.

Building Trust in Remote Teams

Trust develops through transparency, empathetic communication, and consistently following through on promises. Providing context around decisions builds understanding and earns buy-in. 

Leaders should empower remote teams with independence while remaining available to advise and support. Regular vulnerable one-on-one conversations build trust far more than policies alone. When managers demonstrate belief in teams’ capabilities, employees repay it with motivation and loyalty.

Addressing Misconceptions About Trust

Some old-school managers falsely assume that remote workers require heavy oversight and monitoring to remain productive. But excessive checking-in signals fundamental distrust, destroys morale, and hinders performance. 

Output metrics should readily dispel concerns about productivity and time theft. Trust cannot be mandated, only earned gradually through dialogue, vulnerability, and granting teams autonomy. 

With cultural alignment around mutual trust, remote employees thrive with minimal supervision required. Managers who cannot break from past assumptions sabotage their team’s success.

In Summary

The modern workplace is undoubtedly shifting toward hybrid and remote models. While this transition poses challenges like building trust and combating loneliness, the benefits make adaptation worthwhile. Technologies and management strategies exist to enable the success of distributed teams. With intention and empathy, leaders can foster inclusive and engaged hybrid cultures. 

Employees given flexibility and trust reciprocate with loyalty and productivity. The data shows hybrid frameworks, though demanding work upfront, enable businesses to access global talent, reduce costs, and boost retention. 

By proactively addressing hurdles from supervision to psychological health, companies position themselves for the emerging hybrid future. With the right systems and culture in place, both in-office and remote employees can thrive together. 

This moment challenges businesses to reimagine work but promises great rewards for those who lean into the evolution.

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