Timesheet Software for Contract Recruitment Agencies | Teami

Timesheet Software for Contract Recruitment Agencies

Contract and temp recruitment agencies often face unique challenges when it comes to tracking and managing time. However, the use of agency-specific time tracking software, like Teami, can help overcome and manage these difficulties.
Here's why Teami is the perfect fit for your contingent staffing or staff augmentation agency.
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The Features Every Staffing Agency Needs in Their Timesheet Software

Time Management

When you’re running a contingent workforce everything revolves around timesheets and approvals. So you’re going to want a system that makes those easy and fast for your contractors and temporary staff – and gives you full visibility of the process.

Arm your staff with a user-friendly and intuitive, accurate and efficient time tracking system, like Teami.

Online Timesheet Portal

Invite each team member to their own private portal where they can record their time
A simple calendar view to submit hours
A unique team member dashboard

Rapidly allocate time to projects and tasks

Have a complete overview of your team's time

View Draft Hours

As your team add time to their portals you can view all time entered, even when it has not been submitted for approval, so you always know who is on track to submit in time and who needs a nudge.

Easily Review and Approve timesheets

Simply manage all approval requests as they come in, viewed on one page.

Identify potential issues quickly

When reviewing timesheets, we show you expected hours versus submitted hours for each team member, helping you identify problems asap.

No more missing timesheets

Using our Summary section you can see a complete overview of all timesheets, in real time. Nudge or follow up with any team members that you see are not on track.

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Powerful timesheet software that saves your team time.
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Staff Management

Managing your contingent workforce can be a challenge. You'll want your timesheet software to provide visibility and reports on your contractor's ongoing assignments, availability, and anticipated placement completion dates.

Teami can help staffing agencies accurately track active placements, assignments, availability and capacity.
Detailed team member profiles, all in one easy-to-navigate team page
Teami team members screen
Active projects, allocation and availability by team member
Teami team members screen

Generate reports on your team's Assignment Dates, Availability and Utilization

Generated report table

Accurately track team member productivity, utilization, availability and work capacity.

When a new project comes in, how easily can you identify the team members that will do the work?
With Teami, its extremely easy.
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What team members are overloaded?
Who is underutilized?
Who becomes available in the next few weeks or months?
Which active projects are they working on? And for how many hours?

Teami has a range of team member management tools that will quickly give you this information at the click of a button.

Filter by Availability

Run Utilization reports

View Allocation and Availability

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Instant access to important team tools and reports
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Placement Management

To effectively manage your placements, it is essential for your timesheet software to provide convenient features such as easily assigning contractors to a specific placement or reassigning them to other placements, easily extending placement periods, and terminating placements prematurely. It should also allow you to track the reasons for changing placements end dates.
Teami offers a powerful solution for managing your placements and assignments.

Manage your placements and clients in one simple and easy-to-navigate projects screen.

Get placement insights like never before with our project reports

A full audit history on every placement tracking all changes by every team member.
Allocate team members to placements, track their individual start and end dates alongside allocated weekly hours.

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Project management designed for financial teams in agencies
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Reporting and Analytics

Despite the challenge of implementing and measuring key metrics, they remain essential in evaluating staffing agency performance and enabling data-driven decision-making to enhance efficiency.
Teami provides essential business and financial reports for your contract recruitment agency, in any currency.

Critical business reports, in any currency...

Placement Reports

Allocation and Dates

A snapshot report of placements dates, who is assigned to the placement and for what dates.

Billing Reports

With different placement rates and different client billing structures and currencies, accurately billing clients can be a challenging. Teami applies the billing rate according to your individual placement billing settings and effortlessly produces a billing report, simplifying the billing process.

Placement Billing vs Costs

Report gives detailed billable and cost totals, with profit, gross profit margin, mark-up KPIs and more, in any currency.

Team Member Reports

Team Member Cost vs Billable

Report consolidating all individual team members' hours, giving billable totals and cost totals with profit, GP margins and mark-up KPIs.

Generate reports for payroll

Cross reference team member and subcontractor bills with your own accurate records.

Team Member Capacity and Availability

Report showing which active projects team member's are working on, for how many allocated hours, the percentage unused capacity and how many hours they have available for new projects

Team Member Utilization

Report that shows individual team member utilization rates to identify underutilization or overload

Team Member Assignment Dates

A snapshot report of the project each team member is assigned to and when their allocation is due to finish.

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Access reports designed for exactly how your agency operates.
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Here’s why agencies love Teami

Simple, fast and modern
We really care about the experience our users have within Teami, this means we put extra effort into making sure our product is user friendly and intuitive.
No training needed
High team adoption with privacy first
Teami is anti-surveillance meaning no screen recording or privacy violations. This helps our users get high team buy-in with a time tracking solution they are happy to use.
Powerful features for everyone
We do not charge extra for our multiple currency features or billing types. You can use our full product on every plan - the banded costs depend on the size of your agency.

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The most powerful time tracking software for agencies big and small, operating globally.

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